Cross-border · template 02 of 12
Invoice template for a client paying from abroad
When money crosses a border the invoice carries more than a total: the beneficiary name exactly as the account is registered, an IBAN or account number, SWIFT/BIC, the bank's address, and a purpose-of-payment line. Missing any of them is how a transfer gets held.
Free, no sign-up, nothing stored. It opens filled in so you can see the shape.
When to use it
Use it when your client pays through a global account — Airwallex, Wise, Payoneer — or by international bank transfer. Also use it when the provider itself asks you for supporting documentation: above certain thresholds they may want an invoice or contract before releasing a payment.
The details block is the point. Most free invoice tools were built for someone billing a client in the same country, so they give you one box for “bank details” and no hint that the beneficiary name has to match the account exactly, or that a missing purpose-of-payment line can stall a wire for days.
Field by field
Exactly as your account is registered — not your trading name, not an abbreviation. A mismatch here is the most common reason an international transfer bounces back.
Use the format your receiving provider shows you. Some corridors need a local account number and routing code rather than an IBAN; the template prints whatever labels you set.
The bank identifier your client's bank routes on. Your provider lists it beside the account; for a global account it is the provider's bank, not yours.
A short description of what the money is for. Several countries' banks require it, and some providers will hold a payment without it.
Who absorbs the sending, shared and receiving fees on a wire. If you don't state it, you find out when a short payment arrives.
Questions people ask
What does Airwallex need on the invoice?
Treat it as a normal commercial invoice: who is billing, who is being billed, what was supplied, the amount and currency, and the beneficiary details for the payment. Requirements vary by account and country — check yours rather than relying on any template, this one included.
Which currency should I invoice in?
Whichever you agreed. Invoicing in your client's currency makes it easier for them to approve and harder for you to predict what lands; invoicing in yours does the reverse. State the currency explicitly either way — “$” alone is ambiguous across a dozen countries.
Who pays the transfer fees?
Say so on the invoice, using the OUR / SHA / BEN convention. Silence usually means you absorb them.
Can my client pay in digital dollars instead?
If you both want that, you can attach a payment link that settles as USD stablecoin straight into your own account. It sits beside your bank details on the paper, not instead of them — the client picks.
What this is, and what it isn't
This creates an invoice document — the kind you send a client and attach to a payment. It is not a fiscalised e-invoice. Many countries now require invoices to be registered with the tax authority through an approved system, which returns an official number and QR code. We don't do that. If your business is in scope where you are, this document is still yours to send — but the official filing happens elsewhere. We'd rather tell you than let you find out.
We don't validate tax IDs or registration numbers, and nothing here is tax advice. Rates and labels are yours to set; we don't maintain rate tables for every country and won't pretend to.