Freelance & services · template 01 of 12
Freelance invoice template
The everyday invoice for project work: a few priced lines, your payment details, a due date. Fill it in, download the PDF, send it. Nothing to sign up for, nothing stored.
Free, no sign-up, nothing stored. It opens filled in so you can see the shape.
When to use it
Use it for project-based service work where each deliverable has a price — design, writing, development, consulting, photography. If you bill by the hour instead, the timesheet template totals hours alongside the money.
It is deliberately plain. An invoice that looks like an invoice gets paid faster than one that looks like a brochure, because the person paying it is scanning for four things: who you are, what it was for, how much, and where to send the money.
Field by field
Any sequence you keep consistent. Most accounts-payable systems reject duplicates, so never reuse one — and don't reset the counter mid-year.
State a date, not just “net 14”. It removes an argument later about when the clock started.
What the client's finance team needs to match against a purchase order or a contract. “Design work” is a chasing email waiting to happen.
Ask them to quote the invoice number on the transfer. Without it, matching a bank line to an invoice is manual work someone has to do before you get paid.
Questions people ask
Do I need a company to send an invoice?
No. A sole trader or an individual can invoice in their own name. What matters is that the document identifies you clearly enough to be paid and to be filed.
Should I charge tax?
That depends on where you are, what you sell, and whether you're registered. The template shows a tax row when you add one; whether you must is between you and your accountant.
Is it really free?
Yes. No account, no watermark you can't switch off, no export limit. The invoice is built in your browser and never sent to us.
What this is, and what it isn't
This creates an invoice document — the kind you send a client and attach to a payment. It is not a fiscalised e-invoice. Many countries now require invoices to be registered with the tax authority through an approved system, which returns an official number and QR code. We don't do that. If your business is in scope where you are, this document is still yours to send — but the official filing happens elsewhere. We'd rather tell you than let you find out.
We don't validate tax IDs or registration numbers, and nothing here is tax advice. Rates and labels are yours to set; we don't maintain rate tables for every country and won't pretend to.