Freelance & services · template 05 of 12
Deposit and part-payment invoice template
Shows the full contract value, what has already been paid, and what is due now. The client sees the whole arrangement on one page, which is what stops a deposit invoice being mistaken for the full fee.
Free, no sign-up, nothing stored. It opens filled in so you can see the shape.
When to use it
Use it when work is split across payments: a deposit before starting, a balance on delivery, or milestones through a longer project.
The number that matters is the one at the bottom. Show the contract value in the lines and the deposit as a deduction, so “amount due” is what should actually arrive — not a total the client has to do arithmetic on.
Field by field
The full agreed amount, as a line. It gives the deduction below something to subtract from, and reminds everyone what was agreed.
What has already been paid, with the date. Where a client's finance team has no record of it, this line is what they check against.
The remaining figure, as the hero. If the work isn't complete, say what triggers this payment.
Questions people ask
Is a deposit invoice a tax invoice?
In many systems a tax point is created when payment is received, which can make a deposit invoice a tax document. Whether it is depends on your jurisdiction and registration — ask your accountant rather than assuming.
How much deposit is normal?
For independent work, between a quarter and half is common, and higher for a client with no track record. There is no universal rule; there is only what you agree before you start.
What this is, and what it isn't
This creates an invoice document — the kind you send a client and attach to a payment. It is not a fiscalised e-invoice. Many countries now require invoices to be registered with the tax authority through an approved system, which returns an official number and QR code. We don't do that. If your business is in scope where you are, this document is still yours to send — but the official filing happens elsewhere. We'd rather tell you than let you find out.
We don't validate tax IDs or registration numbers, and nothing here is tax advice. Rates and labels are yours to set; we don't maintain rate tables for every country and won't pretend to.