Goods & export · template 10 of 12
Product invoice template
Quantities, unit prices, shipping and a delivery address. The layout puts the numbers where someone checking a delivery note against an invoice expects to find them.
Free, no sign-up, nothing stored. It opens filled in so you can see the shape.
When to use it
Use it for physical goods sold domestically — wholesale orders, market stock, made-to-order runs. If the goods cross a border, use the commercial invoice template instead: customs needs fields this one doesn't carry.
Where the delivery address differs from the billing address, say so. It is the difference between a parcel arriving and a parcel arriving at head office.
Field by field
Be explicit about the unit — per item, per pack, per metre. Ambiguity here turns a reorder into a dispute.
As its own line, not folded into the prices. Clients compare unit prices across suppliers and will notice.
The delivery address when it differs from the billing address, with a contact name for the courier.
Questions people ask
Should I include a delivery note?
Send one with the goods and keep the invoice for the finance team. The two documents do different jobs and get filed by different people.
How do I handle returns?
Issue a credit note referencing the original invoice number rather than editing an invoice you already sent. An invoice that changes after issue is an audit problem.
What this is, and what it isn't
This creates an invoice document — the kind you send a client and attach to a payment. It is not a fiscalised e-invoice. Many countries now require invoices to be registered with the tax authority through an approved system, which returns an official number and QR code. We don't do that. If your business is in scope where you are, this document is still yours to send — but the official filing happens elsewhere. We'd rather tell you than let you find out.
We don't validate tax IDs or registration numbers, and nothing here is tax advice. Rates and labels are yours to set; we don't maintain rate tables for every country and won't pretend to.