Proof of payment · template 12 of 12
Receipt template
The document you send once the money has arrived. The same details as the invoice it closes, plus what was paid, when and how — which is what makes it useful as evidence months later.
Free, no sign-up, nothing stored. It opens filled in so you can see the shape.
When to use it
Use it after payment clears, and reference the invoice it settles. A receipt that doesn't name an invoice number leaves both sides reconciling by amount and date, which is exactly the work the document is supposed to save.
It is also the polite close to a job. For a lot of clients the receipt is the last thing they get from you, and it's worth it looking like the invoice did.
Field by field
The number of the invoice this settles. Without it, a receipt is just a number on paper.
When the money actually cleared, not when it was sent. Those differ by days on an international transfer.
Bank transfer, card, mobile money, digital dollars — and the last digits or transaction reference where there is one.
Questions people ask
Is a receipt the same as an invoice?
No. An invoice requests payment; a receipt confirms it happened. Sending an invoice marked “paid” works, but a separate receipt is cleaner for both sets of records.
Do I have to issue one?
In some countries and for some transaction types, yes. Even where it isn't required, clients ask — and it's a five-second job with a template.
What this is, and what it isn't
This creates an invoice document — the kind you send a client and attach to a payment. It is not a fiscalised e-invoice. Many countries now require invoices to be registered with the tax authority through an approved system, which returns an official number and QR code. We don't do that. If your business is in scope where you are, this document is still yours to send — but the official filing happens elsewhere. We'd rather tell you than let you find out.
We don't validate tax IDs or registration numbers, and nothing here is tax advice. Rates and labels are yours to set; we don't maintain rate tables for every country and won't pretend to.